Hatch End Islamic Centre (HEIC)
Charity No. 1215482
Last updated: 11 February 2026
1. Who We Are
Hatch End Islamic Centre (“HEIC”, “we”, “us”, or “our”) is a registered charity in England and Wales (Charity No. 1215482).
Registered Address:
Pentax House
South Hill Avenue
South Harrow
Harrow
HA2 0DU
Telephone: 020 8429 5111
Email: hatchendislamiccentre@gmail.com
Website: https://hatchendislamiccentre.org
For the purposes of UK data protection law, HEIC is the data controller.
2. What Personal Data We Collect
We may collect and process personal data when you:
Make a donation
Contact us via email or contact form
Subscribe to updates
Volunteer or apply to assist at the Centre
Submit a Gift Aid declaration
The data collected may include:
Full name
Email address
Telephone number
Postal address
Donation details
Gift Aid information
IP address and device/browser information
Any information you provide in correspondence
We do not store full debit or credit card details on our servers.
3. How We Use Your Data
We use personal data to:
Process donations
Administer Gift Aid claims with HMRC
Respond to enquiries
Send updates where you have consented
Maintain website security
Comply with legal and regulatory obligations
We do not use your data for profiling or automated decision-making.
4. Lawful Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
Consent – where you subscribe to communications
Contract – where processing is necessary to process your donation
Legal obligation – to comply with charity and tax law (including HMRC Gift Aid requirements)
Legitimate interests – to operate and improve our services, provided your rights are not overridden
5. Payment Processing (Stripe)
Online donations are processed securely via Stripe.
Stripe acts as an independent data controller in relation to payment information. Payment data may be processed outside the UK where appropriate safeguards are in place.
We recommend reviewing Stripe’s privacy policy for further details.
HEIC does not have access to your full card details.
6. Sharing of Personal Data
We do not sell or rent your personal data.
We may share information with:
Payment processors (e.g., Stripe)
Website hosting providers
Professional advisers (where necessary)
HMRC (for Gift Aid processing)
Law enforcement or regulators where legally required
Any third parties processing data on our behalf are required to keep it secure and confidential.
7. International Transfers
Some of our service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR.
8. Data Retention
We retain personal data only as long as necessary.
Typical retention periods:
Donation and Gift Aid records: up to 7 years (for accounting and HMRC compliance)
General enquiries: up to 2 years
Marketing preferences: until consent is withdrawn
Where data is no longer required, it will be securely deleted.
9. Cookies
We use cookies to:
Ensure proper website functionality
Process secure payments
Understand how visitors use our website
You can manage cookie preferences via our cookie banner or your browser settings.
10. Your Rights
Under UK data protection law, you have the right to:
Request access to your personal data
Request correction of inaccurate data
Request erasure (where legally applicable)
Request restriction of processing
Object to processing
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of your rights, please contact:
hatchendislamiccentre@gmail.com
11. Complaints
If you are unhappy with how we handle your data, please contact us first so we can resolve the issue.
You also have the right to complain to:
Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk
12. Changes to This Policy
We may update this Privacy Policy from time to time. The most recent version will always be published on our website with the updated date shown above.